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Take our quick 4-step quiz and we'll use your answers to suggest tailored event ideas. A member of our team will get back to you within 1 working day.
OUR WORK
Optima London 2024

Optima London 2024

Liaise & Learn

When you bring people together to share ideas, you want to make the most of it.

With years of experience in conference planning, we’ll look after everything behind the scenes to set the stage for your big day. From sourcing venues and speakers to designing the stage and providing the production, we’ll ensure that your conference runs like a dream.

Live Conferences

With any big event, it’s the little details that count. We’ll take care of those so that nothing clouds the picture.

Whether you’ve got a thousand delegates or as few as twenty, we’ll make sure your live conference runs like clockwork.

Conference Production

We offer the full range of cutting-edge support for your event, so that nothing stands between your delegates and your agenda.

We’ll handle the finance and suggest & source all the required support services. And we’ve got the AV down to a T.

Exhibitions

Your products deserve a state-of-the-art showcase. We’ll provide everything from display cases to signage and set-up.

So when you and your organisation have something to show off, you can be sure it’s displayed to best effect.

Virtual Conferences

Don’t let distance be a barrier to sharing your ideas. If your delegates can’t make it to you, we’ll bring your conference to them.

With a number of different streaming platforms and interactive tools available we can ensure your delegates get the most out of their conference without the travel.

Hybrid Conferences

If you have a split audience and need assistance bringing them together to deliver your business message we can help ensure that physical and virtual delegates can attend without setbacks and interact seamlessly.

With a range of different streaming platforms and production options available we can provide you with our recommended solution to connect your audience albeit remotely.

Build your event

Ready to create your event or just want to find out more? Talk to our team of event creators today!

The general comment today in the office is how amazing the event was and how much fun people had.

University of Edinburgh

Sarah and her team at Maximillion are professional in every way. The quality of events we have run over the last 3 years has been of the highest quality across a mixture of online and larger face-to-face events. You not only get a ‘can do’ attitude but also adaptability as circumstances change and ideas that improve what you are offering your delegates.

BSGAR

Overall Maximillion were fantastic to work with, they were really flexible and happy to work within our event timings and budget. I had several planning calls with them in advance so felt safe in their hands.

R3

We thoroughly enjoyed our trip to the Lake District. Jenny & Rhys are extremely easy to work with and made both our Wednesday evening boat cruise and Thursday team building events, evening meal and band fun and enjoyable for all who attended. We would definitely use them again.Thank you Maximillion.

Resolis

With restrictions in place that curtailed our previous plans for the company’s 50th anniversary we were delighted to find a great alternative and a team well-equipped to deliver an event for such a significant milestone. The Maximillion team worked closely with us, making suggestions and sharing ideas to help make our virtual away day celebrations a real occasion. The feedback from the events was really positive and it was great to have a chance to get together in such a fun environment when all the teams have been working so hard over the past months.

Risk Refrigeration

Nadia Rae, Group HR Director

Everyone had a really good time and loved all the different levels and variety that Level-Up brought. Maximillion always provide an excellent event and guide you through the organising process with clarity, confidence and advice.

Davidson Chalmers Stewart

Thank you to Mike, Ross and Sandy from Maximillion for the team building in the afternoon, murder mystery that evening, Belbin Team Roles next morning, a fantastic team building session in the afternoon and, finally, a great barbecue that evening provided by Norton House. Although some of us were a bit slow of the mark the second day, the same positive attitude and enthusiasm from day one prevailed and I think we all got something out of it. It was clear to me that everyone was communicating and working together better by the end of the afternoon.

Abbot Risk Consulting

John Abbot, MD

Like many other professional service providers, we are often metaphorically ‘spinning plates’ and ‘juggling’ competing priorities, so it was great for our team to try these challenges in real life. We discovered hidden talents and it reinforced that working as a team and providing a supportive learning environment are key to delivering an excellent result. Thank you to Maximillion for your support and encouragement during this fun event, as well as for your professionalism in pulling together a slick activity for 220 people.

University of Edinburgh

Lee Hamill, Director of Finance

I could not be happier with how the event was organised in the months preceding the event and how it was managed on the days. Sarah and her team were both efficient and delightful to work with. I also had positive feedback from my co-host colleagues and a large number of delegates. I am in fact already in dealings with Maximillion again, in preparation of a new international meeting. I highly recommend Maximillion and Sarah Esslemont for leading and organising meeting.

NHS Medical Conference

Mr Nicola de Liguori Carino, MD

Jenny takes the time to understand our vision and goals for each event and consistently exceeded our expectations through close partnership and honest, transparent communications. Building a partnership that has become an extension of our core in-house team has resulted in innovative ideas, handling challenges with ease, and seamless event delivery from the whole team.

ORE Catapult.

Vicki Sharpe, Head of Marketing

Talk to us

Ready to create your event or just want to find out more? Talk to our team of event creators today!

Conference Planning FAQs

What is the first step in planning for a conference?

The first step in planning for a conference is setting a clear goal for the event. This involves defining what you want to achieve through the conference, whether it’s increasing sales, training your team, building your brand, or any other specific objective.
By establishing this goal early on, all subsequent planning and execution efforts can be aligned towards achieving the desired outcome.

Start your conference plan today.

How do you plan an effective conference?

To plan an effective conference, start by establishing clear goals and defining a theme early on in the process. Assemble a team to help manage different aspects of the conference, such as AV equipment, vendor liaison, budgeting, and content creation. Plan early, create a detailed checklist, engage attendees through interactive sessions, and leverage technology to streamline communication and registration.

Consider sustainability practices in your planning, and make sure to create a budget and business plan to guide your spending and ensure a successful event. Proper preparation, organisation, and strategic decision-making are key to planning a successful conference.

Ready to get started? Take your conference plan to the next level with our experienced event planners today.

How to structure a conference?

To structure a conference, start by setting clear goals for what you want to achieve. Identify your target audience and tailor your conference content and agenda to meet their needs.

Plan out the delegate journey from registration to post-conference follow-up. Select a suitable venue with the necessary technology and services. Book speakers who will engage and educate your attendees.

Promote your conference effectively to attract attendees. Prepare the venue and ensure everything is in place on the day of the event. Finally, gather feedback and follow up on conference themes and promises to ensure a successful outcome. Stick to this structured plan to ensure a successful conference.

Need help making the perfect conference plan? Get in touch today!

Inspo lab

We’re only happy when you’re delighted with your event.

We’re always ready to shred the script, mix things up and bounce right out of the box. Tell us a little bit more about your requirements, and our event creators will come up with a host of options and ideas to inspire you.

Ready to create your event or just want to find out more? Either way, we’re waiting to hear from you.

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Ready to be inspired?

Take our quick 4-step quiz to share your location, group size, budget preferences and more.

We’ll use your answers to suggest tailored event ideas and a member of our team will get back to you within 1 working day.

It only takes a couple of minutes!